Tag Archives: ocr

Acrobat Training Guide – Text Recognition

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Editor’s note: this is an update on the Acrobat Training Videos – Text Recognition video post. A related post is Three types of PDFs.

Introduction

This is a brief guide on the text recognition feature in Adobe Acrobat1. OCR, which stands for Optical Character Recognition – is a process which adds an invisible text layer to scanned paper documents or screenshots to help make them text searchable. While OCR can be very helpful in terms of search, it is not perfect. The computer is interpreting pictures of letters and characters in documents and attempting to turn them into text. Sometimes, those translations are incorrect (Figures 1 and 2).

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Adobe Acrobat Training Videos: Text Recognition

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Editor’s note: there is an updated Acrobat Training Guide – Text Recognition post.

Next Video – Searching Fundamentals

Adobe Acrobat Pro is one of the most popular computer software programs on the market for FDO and CJA panel attorneys.  Since so much of the discovery we currently receive in criminal cases is provided in paper or scanned paper format, Acrobat Pro is an excellent tool to help you to better organize and review it.

In our team’s continued efforts to providing resource to CJA panel attorneys and FDO staff, we are creating a series of training videos. Each short video will address a specific feature in a computer software program with our first set focused on Adobe Acrobat Pro XI.

These videos do not take the place of hands-on training sessions where we can get in depth about a variety of software programs and legal strategies for addressing complex cases, but it hopefully will provide you some basic background information that can help you in your cases.

The first video (created by Kelly Scribner and Alex Roberts) gives key information to consider when using OCR text recognition with Adobe Acrobat Pro for scanned paper. Though much has been written about the incredible functionality available with Adobe Acrobat Pro, this short seven minute demonstration focuses on points that we think are most important for you to consider when using OCR in Acrobat Pro.

Future videos we are developing will also be posted on this blog.  Make sure to check back in or sign up to subscribe to our blog to get notices of new posts by email.

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What is a “Load File”?

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A “load file” is a special kind of file that you may encounter in sets of case related materials.  While there are many different flavors of load files they all serve the same general purpose: they can be used by litigation support software to import (i.e. “load”) information about case related documents. 

Document information may include:

  • Name and locations of image files (typically scanned paper files).
  • Document unitization information (i.e. document breaks).
  • OCR (searchable text) file names and locations.
  • Electronic document (ESI) file names and locations.
  • Extracted metadata information.
  • Other fielded document information.

Load files can play an import role in assisting with the setup of a case document database.  When properly used, they can make the process of importing documents into litigation support applications faster and more efficient.  Some programs that support the importing of load files include evidence review programs (like Summation, Concordance and IPRO) and trial presentation programs (like TrialDirector and Sanction). 

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